Divisions are used to create organizational separation, usually within a department. Divisions can belong to departments or can be at the top of your group hierarchy.
To Create A New Division:
Creating Divisions within your organization is optional. If you decide to break down your Departments into different Divisions it is best to create your divisions at the beginning, right after creating your departments.
Please Note
Grades and/or Ages must be set in here in order to utilize automated class promotions if you plan to promote children / students by departments!
From the menu:
Groups > Divisions > “Add New”
Creating a New Division
Basic Parameters
Name: Create a name for your Division, for example if you want to separate your Youth Department further into Junior High and High School.
Short Description: This is a short optional description of this division.
Full Description: Any information entered here will be displayed on the group detail page when viewing this group in the personal hub or on the app.
Parent: If this division falls under another group in your organization's hierarchy, choose that group here. Otherwise, choose “Entire Organization”
Kiosk Display
When using Kiosk, choose how this division is displayed on the kiosk screens.
Short Name: Allows you to set a shortened name for use in the kiosk menus.
Kiosk Display: Choose whether the division's name, the organization's name or other text is displayed on the kiosk screens when operating within this division.
Personal Hub / Self Manage
Enable or disable the desired options with regard to how this division functions in the personal hub.
Classifications
The classifications that you define in People > People Settings > Classifications can be used to classify any individuals connection to your organization as well as each connection between an individual and a group.
Choose the classification which you use in this division to define the Primary and/or Secondary Leader (such as Leader / Assistant Leader or Teacher / Helper, or any other classification you've created). Then, choose the default classification which describes an ordinary member of this division (such as member, student, child, etc.).
Age/Grade Restrictions
If you enable age/grade restrictions for this group, then you'll be able to limit this division only to individuals who are within a certain age / grade range. This is primarily for automated assignment and automated promotions. You are still able to manually assign anyone to any group.
Then click Save.
Division Settings
Once you've created a division, there are a number of settings that you can set at the division level. To access division settings,
From the menu:
Groups > Departments > Gear Button () >
You can choose manage group files, upload new file or hide or disable group for this specific division.
Files
You can upload and share files with leaders or members of any group. From the Divisions page, you can click on the gear button and choose Manage Group Files or Upload New File.
Files can be shared with all members of the group, limited only to leaders of the group, or limited only to admin users. Admin users can access the files by clicking on Manage Group Files. All other non-admin users can access files which they've been granted access to via the Personal Hub.
Hide or Disable Group
Hidden Groups won’t appear on any reports or pages, but individuals can still be added to or removed from them. You can still view a roster for a hidden group. To see Hidden Groups, go to the bottom of this list and click on “Show Hidden Groups”. You can Unhide this group anytime by clicking on the settings icon and click on Unhide Group.
Disabled Groups will not appear on any lists, reports, or pages. People can’t be added to or removed from disabled groups. Groups can be enabled at any time. To see disabled Groups, go to the bottom of this list and click on “Show Disabled Groups”. You can Enable this group anytime by clicking on the settings icon and click on Enable Group.
If you still have questions or require additional help, please contact our support team by clicking on the Help button > Contact Support.
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