Last Updated: Apr 25, 2023 1:07 PM

Creating and Managing Small Groups

From the menu:
Groups > Small Groups

New Small Groups should ideally be created/set-up before entering individual profiles. After your Small Groups have been created you will see these groups listed in each person’s personal profile page where you can choose what group to put them in.

On this page you can Manage and Add Small Groups. Small groups generally do not have a definite beginning or end and are used to sort a group of individuals who have a regular meeting, such as on Sunday mornings, Wednesday nights, Sunday nights, etc. This can be any small group of people, such as a Life class, Small Group or Student weekly classes that is an ongoing group with no start or end date.

To Add a New Small Group

From the menu:
Groups > Small Groups > Add New

• Name: Create a name for your small group.
• Short Description: This is a short optional description of this group and may be displayed in the Personal Hub or on the app.
• Group Image: You may upload a group image here
• Full Description: Any information entered here will be displayed on the group detail page when viewing this group in the personal hub or on the app.
• Parent: If this group falls under another group in your organization's hierarchy, choose that group here.  Otherwise, choose "Entire Organization".
• Meeting Location Address:  Enter the meeting location here.
• Category:  Select from drop down menu the category your small group fits.  
• Meeting Day:  Select the day this group meets.

Personal Hub / Self Manage

• Can individuals join this group in the hub?  Select which option you want for this group.
•  Check the desired options with regard to how this group functions in the personal hub.

Classifications

The classifications that you define in People>People Settings>Classifications can be used to classify any individuals' connection to your organization as well as each connection between an individual and a group.

Choose the classification which you use in this group to define the Primary and/or Secondary Leader (such as Leader/Assistant Leader or Teacher/Helper, or any other classification you have created).  Then, choose the default classification which describes an ordinary member of this department (such as member, student, child, etc.)

Age/Grade Restrictions

If you enable age/grade restrictions for this group, then you will be able to limit this group to only individuals who are within a certain age/grade range. This is primarily for automated assignment and automated promotions.  You are still able to manually assign anyone to any group.

• Gender:  Select gender for this group.
• Auto Fill:  Enable Auto Fill if you would like your data base to automatically input new people into the correct grade after first entering and putting into the database. ie. if you just set up a small group for 7th Grade boys, by enabling auto fill any new 7th grade boys entered into the system will automatically be added to the 7th grade boys small group.
• Maximum Members:  If group size is restricted, enter that maximum number here.

Then click Save

To Manage Small Groups

From the menu:
Groups > Small Groups > Gear Button

On this page you can check the roster, add members, view and edit classifications, edit the small group or remove the group.  

Manage Group Files

You can upload and share files with leaders or members of any group.  From this Small Group page you can click on the gear button and choose Manage Group Files or Upload New File.

Files can be shared with all members of the group, limited only to leaders of the group, or limited only to admin users.  Admin users can access the files by clicking on Manage Group Files.  All other non-admin users can access files which they have been granted access to via the Personal Hub.

Hide or Disable Group

Hidden Groups won't appear on any reports or pages, but individuals can still be added to or removed from them. You can still view a roster for a hidden group. To see Hidden Groups, go to the bottom of this list and click on "Show Hidden Groups". You can Unhide this group anytime by clicking on the settings icon and click on Unhide Group.

Disabled Groups will not appear on any lists, reports or pages. People can't be added to or removed from disabled groups. Groups can be enabled at any time. To see Disabled Groups, go to the bottom of this list and click on "Show Disabled Groups". You can Enable this group anytime by clicking on the settings icon and click on "Enable Group".